General Administration Guide for Spellings for Me

Getting Started: Administration Overview
Before deciding which method to use for uploading students and teachers, it is important to understand how the system works and when to use each upload method. Please read this guide before proceeding.

Administration Features
The administration section provides tools for managing students and teachers.

• School Administrators: Have access to sensitive GDPR information, such as teachers' email addresses, which is restricted to their profiles. They also have the ability to add new teachers to the system.
• Teachers: Can manage students within their assigned folders and add new students at any time.

Folder System
The system operates on a folder-based structure, which simplifies organization and class management.

1. Creating Folders:
   • Navigate to the Administration section and click on Classes.
   • Create folders for each class or group. Folders should be labeled clearly with the class or year, and the academic year range. For example:
     • Ireland: Third Class 24/25
     • England: Year 3 24/25
     • USA: Grade 3 24/25
2. Folder Management:
   • Inside each folder, you can see the assigned teacher(s) and student(s).
   • Add or remove students and teachers as needed.
   • At the end of the academic year, folders can be renamed (e.g., Third Class 24/25 becomes Fourth Class 25/26), keeping the students in place while assigning a new teacher if necessary.

Uploading Students and Teachers

There are two methods for uploading:

1. Bulk Upload:
   • Ideal for adding large groups of students or teachers (e.g., 10-15 or more).
   • Use the Excel bulk upload method to upload 25, 50, or even hundreds of students at once. This is more efficient for larger groups.
2. Single Upload:
   • Best for smaller updates (e.g., adding 2-3 new students).
   • Add individual students directly through the system for quick updates.

Key Points to Remember

• Adding Teachers: Only school administrators can add new teachers to the system. Teachers cannot add their own colleagues.
• Adding Students: Teachers can add students at any time, either in bulk or individually.
• Administrator Role: It is important to know who your school administrator is, as they can assist with adding new teachers, resetting passwords, or updating login details.