Methods of Adding Users
There are two primary methods for adding users to your school profile:
Bulk Import (Recommended) – The quickest and most efficient method.
Single User Addition – Click Here for instructions on adding individual users.
Bulk Import Process
Follow these steps to import users in bulk:
Step 1: Access the Administration Panel
Navigate to the Administration section in the left menu bar.
Select “Classes” or “Users.”
Click on “Excel Operations.”
Download the sample import file by selecting “Click here to download sample import file.” This will download an Excel file.
If importing from an existing Excel file, refer to “How to convert an existing Excel file to a compatible format.”
Step 2: Preparing the Import File
Open the downloaded sample file and remove any sample data.
Enter your school’s user information (students and teachers).
Choose to upload all users in a single file or separate them by class.
Required Fields
Column A (First Name) – Enter the user’s first name.
Column B (Surname) – Enter the user’s last name.
Column C (Class Name) – Ensure class names are consistent. If a matching class folder exists, users will be assigned accordingly; otherwise, a new folder will be created.
Column D (Assigned Roles) – This field can be left blank or set to "student" (default role).
Column E (Email) – Leave blank for students. The system generates unique emails automatically.
Column F & G (Username & Password) – Leave blank unless assigning specific credentials. These can be modified later.
What the file should look like:
Important: Please ensure that no special characters, such as apostrophes, accents, or diacritical marks, are included. Additionally, the class name must remain consistent throughout the entire file. Once happy save the file.
Step 3: Uploading the File
Return to Excel Operations and select “Import from Excel.”
Choose the file and click “Open” (or double-click).
Important: Avoid uploading the same file twice to prevent duplicate entries.
Step 4: Verifying the Import
A confirmation message will indicate that the import process has begun. If missed, the upload is still in progress.
Refresh the page to monitor progress.
The refresh button is located next to the browser’s address bar.
Check notifications for a completion message.
Step 5: Addressing Upload Issues
If errors occur:
Click the notification and download the error report.
If all users have been uploaded successfully this message will appear:
If some users have failed to upload this message will appear:
If certain users have encountered upload failures, you can download the file here to identify them. The most common reason for failure is the presence of special characters (e.g., accents, apostrophes) in the data.
Please review the file carefully and remove any special characters from the affected records.
Once corrected, save the file and re-upload it following the same process. It is crucial to only re-upload the users who originally failed—do not re-upload all users in the file, as this will result in duplicate entries.
Final Review
Verify that all users are uploaded and assigned to the correct classes.
Teachers will receive login credentials via email.
Support
For assistance, contact Spellings for Me support at support@spellingsforme.com. The support team is available to assist or complete the bulk upload on your behalf if needed.